--- title: "Events" url: https://www.tallievents.com/docs/events updated: 2026-11-06 site: "Talli" --- ### All guides #### [Docs home](https://www.tallievents.com/docs) #### Getting started - [Getting started](https://www.tallievents.com/docs/getting-started) - [Organization settings and branding](https://www.tallievents.com/docs/branding) #### Venues and layouts - [Venues](https://www.tallievents.com/docs/venues) - [Floor plans and layouts](https://www.tallievents.com/docs/floor-plans-and-layouts) - [Venue map and signs](https://www.tallievents.com/docs/venue-map-and-signs) - [One layout across a series](https://www.tallievents.com/docs/series-layouts) #### Events - [Events](https://www.tallievents.com/docs/events) - [Agenda](https://www.tallievents.com/docs/agenda) - [Write with AI](https://www.tallievents.com/docs/write-with-ai) - [Cloning events](https://www.tallievents.com/docs/cloning) - [Languages and translation](https://www.tallievents.com/docs/languages) - [Registration form](https://www.tallievents.com/docs/registration-form) #### Team - [Team and roles](https://www.tallievents.com/docs/team-and-roles) - [Roles and activity log](https://www.tallievents.com/docs/roles-and-activity) #### Registration and attendees - [Public registration and tickets](https://www.tallievents.com/docs/registration) - [Attendees](https://www.tallievents.com/docs/attendees) - [Orders and group registration](https://www.tallievents.com/docs/orders-and-groups) - [Session sign-up and CE credits](https://www.tallievents.com/docs/sessions-and-credits) #### Communication - [Emails and contact lists](https://www.tallievents.com/docs/emails) - [Surveys](https://www.tallievents.com/docs/surveys) #### Planning and websites - [Tasks and checklists](https://www.tallievents.com/docs/tasks-and-checklists) - [Event website](https://www.tallievents.com/docs/event-website) #### Exhibitors - [Exhibitors](https://www.tallievents.com/docs/exhibitors) - [Brand portal and booth scanner](https://www.tallievents.com/docs/brand-portal) #### At the door - [Check-in](https://www.tallievents.com/docs/check-in) - [Devices and offline check-in](https://www.tallievents.com/docs/devices-and-offline) - [Talli for iPhone](https://www.tallievents.com/docs/mobile-app) #### Reports and AI - [Dashboard, overview and reports](https://www.tallievents.com/docs/dashboard-and-reports) - [AI assistants](https://www.tallievents.com/docs/ai-assistants) [Docs](https://www.tallievents.com/docs) / Events # Events An event is one gathering with a date, a venue, a number of seats and a registration page. Every event starts as a draft that only your team can see. ## The events list Open **Events** in the left sidebar. Each row shows the title, date, venue, region, status and how many seats are taken. You can narrow the list in three ways: - The tabs: **All**, **Live** (happening now), **Upcoming**, **Drafts** and **Past**, each with a count. - The **Region** menu. - The search box, which matches words in the title. Dates are shown in each event's own time zone. Events with more than one language show how many languages they offer. ![The Events list with All, Live, Upcoming, Drafts and Past tabs and a region filter, showing each event's date, venue, region, status, registrations against capacity and Edit and Clone links.](https://www.tallievents.com/api/media/4067b492-bcf9-4d89-bf12-a5bc5795324d/talli-events-portfolio.webp) The events list. Shown with sample data. Ask your assistant ``` Which of our upcoming events are still drafts, and how many seats are taken at each published one? ``` Select the prompt and copy it into Claude or ChatGPT connected to Talli. Uses `find_events`, `get_event`. [Connect an assistant](https://www.tallievents.com/docs/ai-assistants#connect-claude) ## Create an event Owners and admins: 1. Choose **+ New event**. If you have no venues yet, Talli asks you to [add one](https://www.tallievents.com/docs/venues) first. 2. Fill in the form. 3. Choose **Create event**. The event is created as a draft, with one attendee type called "General admission", and its page opens with a message confirming it. Nobody can see or register for a draft. ![The New event form with title, description, venue, region, time zone, start and end, capacity, waitlist and language fields.](https://www.tallievents.com/api/media/4ca6e33c-dd59-4a91-a58b-353e3cb266f9/talli-new-event.webp) The New event form. Shown with sample data. ### The form | Field | Required | Notes | | --- | --- | --- | | Title | Yes | Up to 200 characters. | | Description | No | Shown on the registration page. Write it in the event's language, or draft it with **Write with AI** on the edit page; see [Write with AI](https://www.tallievents.com/docs/write-with-ai). | | Venue | Yes | Chosen from your venue library. If you have only one, it is already selected. | | Region | No | Leave empty to use the venue's region. | | Time zone | Yes | Starts as Eastern time (New York). | | Starts, Ends | Yes | Entered as local time in the chosen time zone. The end must be after the start. | | Capacity | Yes | A whole number of at least 1. Registrations stop when this many people are confirmed. | | Waitlist when full | No | On by default. People can still sign up and are offered a seat if one opens. | | Event language | Yes | The language you write the event in. | | Translated into | No | Languages attendees can register in. New events start with your organization's default languages. Talli translates the event into each of them automatically; see [Languages and translation](https://www.tallievents.com/docs/languages). | Talli shows a message next to every field that needs fixing. ### The event's web address Each event gets a web address name made from its title, for example "Spring Safety Seminar" becomes `spring-safety-seminar`. If your organization already has an event with that name, Talli adds a number. The address never changes, even if you rename the event later, so links you have already shared keep working. New events start with your organization's checklists that are added by themselves, and an event offered in another language also gets the **Multilingual event checklist**; see [Tasks and checklists](https://www.tallievents.com/docs/tasks-and-checklists). Ask your assistant ``` Create a draft event called Spring Safety Seminar at Lakeside Training Center on April 14, 2027, 9:00 to 12:00 Eastern time, for 120 people, written in English and translated into Spanish. ``` Select the prompt and copy it into Claude or ChatGPT connected to Talli. Uses `list_venues`, `create_event`. [Connect an assistant](https://www.tallievents.com/docs/ai-assistants#connect-claude) ## Edit an event Choose the event's title or **Edit** in the list. Change anything in the form and choose **Save changes**. Changing the time zone changes how the start and end are read, so check the times afterwards. For a published event, **View public page** opens its registration page. To draft the description, choose **Write with AI** under it. Talli fills in the date, time, venue and capacity from the event and flags anything else to check; nothing is saved until you choose **Keep**. See [Write with AI](https://www.tallievents.com/docs/write-with-ai). ## Clone an event Choose **Clone** in the events list or on the event's page to copy an event to one or more venues. See [Cloning events](https://www.tallievents.com/docs/cloning). ## Statuses | Status | What it means | | --- | --- | | Draft | Not public. Only your team can see it. | | Published | The registration page is live and anyone with the link can register. | | Closed | The page stays online but nobody new can register. | | Cancelled | The event is called off. This is final. | In the list, a published event is labelled by time: **Open** before it starts, **Live** while it runs and **Ended** afterwards. ## Change an event's status The buttons at the top of the event page depend on its status. | From | You can | | --- | --- | | Draft | **Publish** or **Cancel event** | | Published | **Close registration**, **Unpublish** or **Cancel event** | | Closed | **Reopen registration**, **Unpublish** or **Cancel event** | | Cancelled | Nothing. The event can never be published again. | Draft events also have a **Publish** link right in the list. ### Confirmation Publishing, unpublishing and cancelling ask first. The question names the event, for example "Publish Spring Safety Seminar?", and says what will happen: - **Publish**: the registration page goes live and anyone with the link can register. - **Unpublish**: the page goes offline until you publish it again. Existing registrations are kept. - **Cancel event**: registration closes and the event is marked cancelled. This cannot be undone. Its scheduled emails, but announcements, are cancelled too (see [Emails and contact lists](https://www.tallievents.com/docs/emails)). Closing registration happens right away, without a question, because you can reopen it at any time. Registrations are never deleted when an event is closed, unpublished or cancelled. If a change is not allowed (for example publishing a cancelled event), Talli explains why. ![A confirmation dialog asking to publish a draft event, explaining that its registration page goes live, with Cancel and Publish buttons.](https://www.tallievents.com/api/media/4c4ba35c-930a-44fb-b7e7-ec06eb93b057/talli-publish-dialog.webp) Publishing asks first. Shown with sample data. Ask your assistant ``` Publish the Spring Safety Seminar. ``` Select the prompt and copy it into Claude or ChatGPT connected to Talli. Uses `publish_event`. [Connect an assistant](https://www.tallievents.com/docs/ai-assistants#connect-claude) ## Who can use it Owners and admins create and edit events and change their status. Staff can see the events list and Overview but cannot open an event's edit page or change it. ## Coming soon - Choosing which parts of an event are translated automatically. ## From an AI assistant - `find_events` with `{ q?, status?, region? }`: `q` matches words in the title, `status` is a list of `draft`, `published`, `closed` or `cancelled`. - `get_event` with `{ eventId }`: the event with its venue, ticket types and `openTasks`, how many tasks on its board are not done. - `create_event` with `{ title, venueId, startsAt, endsAt, timezone, capacity, sourceLanguage, description?, waitlistEnabled?, targetLanguages?, region? }` (owners and admins). `startsAt` and `endsAt` are wall-clock times in the event's time zone as `YYYY-MM-DDTHH:mm`, `timezone` is an IANA zone such as `America/New_York`, and languages are BCP 47 tags such as `en` or `es`. The event is created as a draft. - `update_event` with `{ eventId }` and any of the create fields, plus `registrationIntro` (the welcome text above the registration form, up to 1,000 characters) (owners and admins). A new time that puts scheduled emails in the past is refused on `scheduledEmailsToDraft` until it is sent again with `scheduledEmailsToDraft: true`, after the person agrees; those emails go back to draft. - `publish_event`, `unpublish_event` and `cancel_event` with `{ eventId }` (owners and admins) always wait for the person's OK. - `close_event` with `{ eventId }` closes registration (owners and admins). - `clone_event`: see [cloning](https://www.tallievents.com/docs/cloning). - `draft_copy` drafts a description to keep with `update_event`, and `check_copy` checks text against the event's facts: see [Write with AI](https://www.tallievents.com/docs/write-with-ai). An owner can ask for the person's OK before an assistant creates or edits a draft; see [AI assistants](https://www.tallievents.com/docs/ai-assistants). [Back to all guides](https://www.tallievents.com/docs)